Job Costing
CMAP allows you to build a project fee in just a couple of clicks.
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Job Costing & Planning In Seconds
CMAP takes the time and hassle out of job costing, allowing you to create fee estimates in just a few clicks.
It's flexible, too:
Mix top-down (percentage-based, price per square ft/m, etc.) and bottom-up (resource-driven) approaches in the same project.
Use different fee types for each of your stages. For example, use fixed fee for core deliverables and time charge for variations - whatever you need.
What's more, it's equipped to handle running and billing the project in whichever currency is required.
Live Project Performance Tracking
CMAP pulls live timesheet, personal expenses and purchase invoice data to drive real-time Budget vs. Actual reporting.
Real-time awareness enables you to identify poor performing projects and take action (adjust resourcing, negotiate additional fees, etc.) before it's too late.
Over time, CMAP's report suite helps you to understand where your projects are profitable - or not - and gives you the tools to learn, adapt and scale.
Resource Planning Made Simple
CMAP's resourcing reports make sure you have an accurate view of current and future demand, and whether or not you have the capacity to deliver it.
The resourcing tools make it a breeze to add the right people to the right projects - based on skill, role, cost and availability.
Changes immediately update financial projections, so you're aware of their impact as you make them.
There's more; resourcing data can be used to drive revenue forecasting, which will please your finance team too!
The Workload Schedule
CMAP's Workload Schedule tool enables you to make quick changes with a simple drag and drop.
You can even resource within the tool, rather than within the project itself, and make changes to the allocation such as extending the time frame.
It's further supported by CMAP's skills and attributes tools, helping you to home-in on the right people in your resource pool.
Custom Fields & Pages
Plenty of solutions offer custom fields, but CMAP goes a step further in allowing you to create entire pages.
Whether you want to build a Project Reviews page within your projects, or add in your company’s specific appraisal process to CMAP’s HR tab, you can kill off even more spreadsheets with just a couple of clicks and some simple dragging and dropping.
What’s more, using CMAP’s Report Builder tool you can also generate reports on all the data you collect within those custom pages.
No eye-watering bills for custom development and no getting left behind when we roll out updates. Just simpler processes, more visible data and more actionable reports.
Easy Timesheets & Expenses
Tracking time and expenses is the absolute core for a services company, but most systems make this painful and
CMAP makes it easy because (a) it's so straightforward and (b) you can access from anywhere on desktop, tablet or mobile.
The CMAP Go smartphone app is available on iOS and Android devices and is packed with useful features such as taking photos of expense receipts and requesting time off.
CRM & Opportunity Management
With a contacts directory combined with lead and enquiry management, CMAP streamlines and simplifies your business development efforts.
Key functionality includes:
- Companies and contacts database: names, addresses, phone numbers, etc.
- Activities for sales-follow up, QA steps, etc.
- Weighted probability-adjusted forecasting for revenue or resourcing reports etc.
- Seamless lead to project conversion workflow - no rekeying or duplication.
- Alerts on your dashboard, in CMAP For Outlook, and in CMAP Go on your smartphone.
Importantly, this is all assisted by industry-specific job costing functionality not found in standalone CRMs where the fee is just a number you punch in.
Custom Dashboards
CMAP keeps users up-to-speed on the areas that matter to them, be it project workers with resourcing, project managers with performance or finance with billing, etc.
Points of note include:
- Personalisation. You can drag and drop to re-order your dashboard to suit your preference.
- Custom boxes - built using CMAP BI - can be published to your dashboard so you don't need to run reports manually.
- Dashboards are live. They take the data as it stands right now, so you can make confident decisions.
- They're also interactive. Meaning you can simply click an item to be linked through to the relevant area to investigate or take action.
Slick Sales Invoicing
CMAP auto-populates invoice schedules at the click of a button, so only quick tweaks are required rather than keying it all in from scratch - but you can do that too of course!
Approval workflows allow project managers to sign-off invoices when they're ready to be billed, including any narration they'd like to have added for the client. Alternatively, you can control approvals centrally. Whatever you prefer.
Invoice creation is simple. CMAP takes the approved data - amount, address, etc. - and inserts it into your own custom sales invoice templates.
Payments can be updated, so project managers are aware of debtor issues on their projects and don't have to pester finance for the information.
Learn More
CMAP for Outlook
The add-in enables you to:
- Complete and submit your timesheets.
- Request and manage time off.
- Complete CRM activities and schedule new follow-up activities.
- View existing leads and opportunities and create new ones - without having to leave Outlook.
- Save copies of emails against contacts, as well as against specific leads and projects.
- View Company and Contacts data from CMAP in Outlook and create contacts from Outlook in CMAP.
Human Resources
CMAP’s HR module helps you manage your workforce, and gives you the tools to better leverage them on your projects.
Each People Profile pulls in the relevant timesheet data to give you an at-a-glance record of their client and project experience.
You can also add in custom data fields for things such as languages and skills. Just landed a job in Germany? You can now easily find any members of staff who speak German.
You also have the ability to save documents within the module. Whether that’s things like return to work forms and employee handbooks in the general menu, or storing contracts and appraisals against specific staff members.
Business Intelligence
The CMAP BI module gives you the drag and drop Report Builder tool, giving you the freedom to dig deeper into your data.
Create your own custom reports, choosing the datasets, filters and calculations that will get you to the answers you're looking for.
Reports can also be shared with colleagues or published straight to your dashboard, ensuring you're always switched on.
CMAP Mobile Apps
We've got two different mobile apps to keep you on top of your projects when you're out and about.
CMAP Go makes it easy for your people to stay on top of timesheets, expenses, business development activities and time off, wherever they are.
CMAP BI puts custom reports onto your smartphone, so you can access your key reports whenever you need them.
Dedicated Finance Tools
CMAP has a dedicated Finance tab with important tools for your finance team, including:
- Managing roles and rates.
- Currencies and FX rates.
- Revenue recognition and month-end.
- Accounting package integrations.
Don't worry though, access to this area is restricted to approved users with relevant permissions.
Integrate With Key Systems
CMAP provides direct connections with the apps and tools your business uses every day:
- General ledger and accounting packages.
- Project Information Management software.
- Document management tools.
- BI tools via our Direct Reporting Service.
Self-Serve With Powerful Admin Tools
We don't want to be a blocker. It's very rare you'll need to come to us to make a change in the system.
CMAP's self-serve set up combines the tailored benefits of a bespoke solution with the flexibility of the cloud.
All the crucial finance and admin tools are available for you to tweak as needed, including settings for:
- Roles, rate cards and cost rates.
- Creating custom fields and pages.
- System currencies and FX rates.
- Security and user access.
- And many more!
”CMAP is a one stop shop for managing fees, resourcing, invoicing - it's about bringing everything together.”
– Robert Reid, Senior Fee Manager, Morgan Sindall Group
”Staff feel more responsible and are more conscious of the time they’re spending.There are no excuses anymore. People have upped their game.”
– Eoin Ryan, Associate, Lovelock Mitchell
”I'm pleased to say we've seen tremendous benefits to our business using CMAP. It has assisted greatly in our ability to measure and manage our projects, thereby transforming our overall performance.”
– Adam Sharples, Finance Director, XEIAD
”CMAP has really switched our staff on. They feel they have more ownership of projects as they can see their dashboards and budget vs. actual performance. If a request comes in, their first thought now is ‘did we allow for that in the fee?'”
– John Haynes, Director, IDP Group
”CMAP is the only integrated project management solution, designed with architects in mind, that can grow and evolve as we do.”
– Richard Holland, Director, Holland Harvey Achitects
”Our project workers have really benefited from using CMAP, they can now see how much time they’ve been allocated to a project against the time they’ve spent on it, as well as how long they have left – that works really well.”
– Mark Camidge, Director, Chaplin Farrant
”We chose CMAP because it offered us the functionality we needed to run the practice, combined with a modern, user-friendly interface that our entire team can easily adapt to.”
– Paul O'Brien, Associate, Carl Turner Architects
”We were really encouraged by positive reviews from other architectural firms we spoke to, who could demonstrate how implementing CMAP had not only streamlined their resource-management, but had fundamentally improved their internal processes & procedures for the better.”
– Fiona Scott, Director, Gort Scott
