Project Tracking

Deliver your projects on budget & on time, every time.

 

Screenshot of project details area in CMAP :  offers a centralized view of  project management information, views of total costs & invoicing against recognized revenue

Centralize Your Project Details

Store your key project details; such as related contacts, PO numbers & associated activities. 

You can utilize unlimited custom fields to keep track of the information that's unique to your business.

The key to the Project Details area is the live total costs, invoicing & recognized revenue graph, which automatically displays a live timeline plotting your project's total costs, billing & recognized revenue, showing both your figures to date & your projected figures. 

Screenshot of budget vs actual view in CMAP's AEC Edition

Monitor Project Performance in Real-Time

Get a live, stage-by-stage breakdown of how your projects are performing against their budgets.

Time, expenses & external costs are recorded against project work stages, which automatically feed the Budget vs. Actual report associated with each project.

So project managers benefit from live project performance insights, with immediate visibility over project profitability.

And because CMAP makes it easy to drill down in to work stages,  you can pinpoint potential threats to your profitability (such as over delivery) & take immediate action. 

AEC Story so far in CMAP AEC edition

Know the Story So Far

One of the most crucial areas of CMAP is the Story So Far, which sits alongside a project's budget vs actual report.

The story so far gives you an overall summary of where your project is currently at, as well as where it's heading. This includes an up-to-the-minute breakdown of:

  • total billing to the client
  • total costs to date - including budgeted time & third party costs
  • Live % complete
  • A summary of projected future costs, including future time, scheduled expenses & external costs.

These figures come together to give you an automatic projection of your expected profit margin, so you're always in the best position to know whether you're heading towards a profit or a loss.

Screenshot of CMAP's resource schedule tool gives you a real time view of how your resourcing decisions impact your project budget

Understand the True Value of Resourcing Decisions 

The Resource Schedule makes it easy to make the right resourcing decisions by showing the impact on your budget in real-time.

It's as simple as choosing your team & booking time to work stages via the resourcing grid. CMAP takes care of the rest.

This view pulls live job costing data from CMAP's Fee Estimator & automatically calculates the value of the time you book against the budget. 

Meaning that you can optimize your resourcing decisions based on what will be most profitable.

What's more, when people submit timesheets, the resource schedule automatically updates the value of time booked to let you know what's really going on.

Screenshot of the AEC Fee Estimator in CMAP - build & compare top-down & bottom-up fee approaches from the same screen

Sense-Check Your Fees

CMAP's AEC Fee Estimator gives you all the tools you need to build out the most profitable budget for your projects.

  • Build out your fee using a top-down or bottom-up approach
  • Produce by side-by-side comparisons to sense-check your approach, all from one screen.

Resource-driven approaches are determined by the rate card  you choose. Which automatically generates a profit estimate based on your resource planning decisions.

Fee-driven options are based on a construction cost % or price per square foot approach. Here, you can assign a retention target to work stages in order to factor your profits into your fee plan.

To speed up the process, you can even store templates (i.e. RIBA Plan of Work, AIA stages) instead of building your fees from scratch every time.

Screenshot of revenue phasing tool in CMAP's AEC Edition for efficient revenue recognition

Manage Revenue Recognition

Spread the value of your projects across their lifetime, based on how much of the project value has actually been earnt.

Revenue Phasing Grid is attached to each project in CMAP, so you can forecast the spread of your revenue; either manually or automatically.

CMAP ultimately gives you the flexibility to choose exactly how you recognize revenue via:

  • % Completes
  • Invoiced amount
  • Manual

Revenue recognition is further supported by CMAP's Close Month tool, which locks invoicing for that month to feed some powerful revenue recognition reports in the background.

MORE ON REVENUE RECOGNITION

Screenshot of the Invoicing Schedule in the AEC Edition of CMAP Project Accounting Software

Get Invoices Out Fast 

Steady cash flow is the absolute lifeblood of your business, so it's vital for you to be able to get your invoices out of the door fast.

With CMAP, billing your clients is a simple, 3 step process:

  1. Scheduling invoices as soon as your project goes live, which you can automate using CMAP's invoicing schedule timeline
  2. Approving invoices can be done straight from your CMAP dashboard, 
  3. Creating invoices is quick & easy with pre-defined templates, which automatically generate a complete invoice at the click of a button, ready to send to your clients

 

Screenshot of progress-based WIP report in the AEC Edition of CMAP

Make Better Decisions With Real-Time Reporting

CMAP includes over 130 out-of-the-box reports as standard, such as:

  • Progress based WIP
  • AEC WIP
  • Forecast Calendars
  • Cost Driven Project Lists
  • Invoicing Calendars

All reports in CMAP utilize live data, so you're always seeing the most relevant, up-to-the-minute answers to inform your decision making. 

For more in-depth reporting, there's CMAP BI or the Direct Reporting Service (for ODBC).

CMAP BI is a custom reporting tool which gives you the freedom to build your own powerful, personalized reports via a simple drag & drop mechanism.  Learn more about reporting in CMAP here:

View CMAP BI

Screenshot of custom fields in CMAP's AEC Edition. CMAP offers over 75 fixed configuration tools.

Self Serve With 75+ Fixed Admin Configuration Tools

CMAP's 'self serve' set up combines the tailored benefits of a bespoke solution with the power and flexibility of the cloud.

There are over 75 fixed configurations you can choose from to optimize your CMAP experience. Project-based settings include:

  • Creating & editing custom fields
  • Re-opening closed projects
  • Edit project win dates retrospectively
  • Add external report links

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Choose Your Edition

One size doesn't fit all. Select the CMAP Edition that's right for you.

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Architects & Engineers

Integrated project management for AEC firms. Click through to find out how CMAP can grow your business.

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Business Consultants

Keep your Consultants off the bench & busy on profitable projects with CMAP PSA Software for Consultancies.

CMAP for Agencies

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From digital, to design, to full-service; no matter what your agency specialises in, CMAP helps you get paid for what you do.

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Additional Information - Pricing / Bofu

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All users have seen a positive impact on their day-to-day work. But the main impact on the business has been improved decision-making because the managers are now dealing with information and not just data.

– Kaye Hulena, Finance Manager, Integral Engineering

Within a short space of time after moving to CMAP, our turnover increased by 67% & staff numbers grew by nearly 20% without the need to recruit any additional administrative staff, which would have been unthinkable before.

– John Haynes, Director, IDP

As we grow, our aim is to continually improve & streamline all aspects of our business. CMAP provides an interactive platform which is engaging for all levels of staff and offers easily identifiable processes for the management of our projects

– Alison King, Administrator, MSMR Architects