Healthcare Communications

Win more business. Track time & expenses. Deliver projects on time & on budget.


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Live project reporting for healthcare communications & life sciences consultancies - monitor project performance & project profitability

Live Performance Tracking

CMAP runs on live data; with timesheets, expenses and purchases feeding real-time Budget vs. Actuals.

This real-time, stage-by-stage awareness enables you to identify and act on poorly performing projects, tackle scope-creep and rein-in over-delivery.

The Story So Far uses the project actuals & % completes to tell you where your project is at, as well as where it's going via automated projected recovery rates.

Over time, CMAP helps you understand where you're profitable and gives you the tools to adapt and grow.

Screenshot of ceo dashboard with gap analysis figures

Real-Time Gap Analysis

CMAP provides numerous ways of comparing your actual performance against your targets with various automated, Gap Analysis reports, which you can view:

  • By Client
  • By Project Type
  • By Team 

You'll also have the flexibility to choose between recognized revenue & invoiced revenue based reporting.

The icing on the cake is custom dashboard boxes, which you can create using CMAP BI to provide your leadership team with instant, birdseye views over things like gap to target, confirmed revenue & pipeline values directly from their CMAP dashboard.

CMAP resource scheduling tool makes resource management simple for healthcare communications & life sciences consultancies

Resourcing Made Simple

Keep your staff off the bench and busy on fee-paying projects with CMAP's drag & drop Workload Schedule.

Better still, resource scheduling is further supported by CMAP's attributes & availability management tools. Helping you to place the right people on the right projects based on the skills and experience of your resource pool.

CMAP provides resource planning management reports for health communications agencies to make informed hiring decisions

Insightful Resourcing Reports

CMAP's detailed resource-based reporting tools will help you manage demand and make well-informed hiring decisions.

Effortlessly place the right people on the right projects based on skill, cost, and availability.

Sense-check the financial impact of your resourcing decisions in real-time to ensure your projects remain on budget.

CMAP simplifies the job costing process with customisable rate cards, fee structuring templates and multi-currency quoting

Fast, Accurate Job Costing

Take the guesswork out of job costing with CMAP's Fee Estimator tool.

With version controls, approval workflows, easily customizable fee structuring templates & multi-currency quoting options, CMAP has all of the tools you need to quote accurately, consistently and easily.

Screenshot of Key Account Management Profiles for Healthcare Communications Agencies in CMAP

Key Account Management Profiles

Set strategic goals & make key business development decisions with Key Account Management Profiles in CMAP.

Gain real-time awareness over how your accounts are performing, with an instant view of every associated activity, opportunity, child account & project.

Compare your sales by year against past & present opportunities to understand where you're spending time & money on opportunities that aren't bearing fruit.

Know your cost of sale & utilize your live project data to inform the conversations you have with your clients.

Screenshot of MSA Tracking functionality in CMAP Software for healthcare communications

MSA Tracking

Store your Master Service Agreements, extensions & amendments in CMAP so your key stakeholders know exactly when it's time to renegotiate with key accounts.

Upload your MSA documents, record any non-competes & sort by expiration date in one, centralized space to get a birdseye view of the key details.

You can even safeguard your MSA's with CMAP's Security Tool, which restricts access to specific user groups.


Screenshot of Retainers for Healthcare Communications Agencies in CMAP

Manage Your Retainers With Ease

CMAP simplifies the way you manage client retainers.

Retainers simply act as Master Projects in CMAP, which consist of child projects where you can keep track of any work included within the retainer fee. 

You can then resource to child projects & record time against them, which instantly feeds information back to the main retainer.

This becomes useful with the Retainer Overview in CMAP, which facilitates clear client communication by showing you exactly how much your client spends against how much of the budget they have remaining.

If you're working to MSAs covering multiple global regions, you can also manage retainers in multiple currencies.

Simple client billing and project accounting for healthcare communications & life sciences consultancies

Rapid Billing & Finance Management

Handle any type of billing arrangement, in any currency, without breaking a sweat.

Expense workflows ensure smooth billing on re-chargeable expenses. All the while, your key financial reports are automatically updated.

What's more, your finance staff will benefit from CMAP's range of integrations with popular accounting packages, which exist to free-up their time so they can focus on more productive tasks.

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Business intelligence for healthcare communications & life sciences consultancies. Custom project reporting with CMAP BI

Business Intelligence

The Business Intelligence tool helps you drill down in to project finances, productivity & everything in between.

Choose from a range of industry-specific reports or create your own custom reports from scratch via our easy-to-use, drag & drop Report Builder.

Any report you run can be published straight to your personalized dashboards to ensure you're always up to date, helping your agency stay one step ahead.

Integrated timesheets and expense management tool for healthcare communications & life sciences consultancies

Easy Timesheets & Expenses

Tracking time and expense information is crucial, but most systems make this rather painful & time consuming.

CMAP does all the hard work for you, making it easy for your people to stay up-to-date with timesheets anywhere, any time via PC or the CMAP Go mobile app.

The same goes for expenses, too. Project workers can simply photograph receipts and submit expense claims in any currency via CMAP Go.

Custom dashboards support healthcare communications businesses with critical project management decisions

Custom Dashboards

Home in on the data that matters to you:

  • You choose what appears where. Simply select the reports, facts & figures you need to support your role & drag & drop on to your dashboard.
  • Add your own custom reports at the click of a button.
  • Dashboards are live. Giving you accurate, up-to-the-minute prompts and alerts for proactive decision-making.
  • They're interactive. Meaning you can simply click to investigate issues & take immediate action.
CMAP's fully integrated CRM lets you connect your pipeline & client management to your live projects

Fully Connected CRM

Combine your live projects with all of the business development tools you need.

From an easy-to-navigate contacts directory to activity scheduling, all the way through to bid management.

CMAP helps you get to grips with where your business is at, as well as where it’s going.

CMAP Mobile Apps support healthcare communications consultancies with project management on the move

CMAP Mobile Apps

The CMAP Go mobile app makes it easy for your billable staff to stay on top of timesheets, expense management and business development activities on-the-go.

CMAP BI sends real-time business intelligence reports straight to your mobile device, so you can monitor project performance in real-time whenever and wherever you like.


Revenue recognition screenshot in CMAP's Healthcare Communications Edition

Dedicated Finance Tools

CMAP has a dedicated Finance Tab which centralizes all of the project accounting tools your finance team will ever need. Including:

  • Managing roles & rates
  • Currencies & exchange rates
  • Revenue recognition & month-end
  • Import/export purchases & expenses
  • Finance integrations

Access to this area can be restricted using CMAP's advanced user permissions tools so that your financial data is kept safe & sound in a controlled environment.


screenshot of CMAP's xero integration for healthcare communications agencies

Integrates with key business systems

CMAP provides simple, direct connections with the apps & tools your business uses every day:


Screenshot of fixed configuration tools available to healthcare communications agencies in CMAP Software

Self Serve With 75+ Fixed Configuration Tools

CMAP's self-serve set up combines the tailored benefits of a bespoke solution with the power and flexibility of the cloud.

There are over 75 fixed configurations you can choose from to optimize your CMAP experience, including settings for:

  • Roles & rates
  • Adding your own custom fields
  • System currencies & exchange rates
  • Security & user access

Stay Informed with Powerful, Personalized Dashboards

Live Monitoring

Live dashboards bring together your project data. They provide real-time insights and alerts for up-to-the-minute performance analysis, enabling you to make quicker, better informed decisions.

Interactive Insights

The visual layout draws your eye to elements that require your attention. Dashboards are clickable, so you're free to dig deeper and take action straight away.

Personalized For You

Focus on the data that matters to you. Whether you're a project manager, designer, finance user or the CEO, project dashboards are easily tailored to suit your role. 

Build Your Own

With CMAP BI, you can leverage your data to create any kind of dashboard you like. Share reports with colleagues or publish straight to the BI mobile app for live insights on-the-go.

Interactive project dashboards help healthcare communications professionals with real time project reporting

Seeing is Believing

Enough said? It's time to see for yourself! Book your free, personal demo with a CMAP Expert to find out more about our game-changing project management software.

CMAP allows me to make better use of my time; if someone drops a request on me in the past it might have eaten up hours of my time, but now I can have an answer for them in seconds.

– Karina Crowfoot, Oxford PharmaGenesis

As a growing company, we were looking for a software solution that would help us increase efficiency with invoicing & managing our accounting processes. CMAP offers all of this and more! We see CMAP as an essential tool to help us meet our future business objectives

– Louise Bates, Senior Consultant, Fingerpost Consulting

There have been huge improvements in time management. CMAP has opened our eyes to how much time we haemorrhaged into near enough every single project.

– Karina Crowfoot, Oxford PharmaGenesis

CMAP makes sense of everything instantly and shines light into corners which never saw light before.

– Robert Dodds, Director, BDRC Continental