Project Tracking

Deliver your projects on budget & on time.

 

Screenshot of project details & private projects in CMAP - project management  for healthcare communications

Centralize Your Project Details

The Project Details area of CMAP acts as a centralized hub for each live project you're working on, where you can: 

  • Record key project information & utilize unlimited custom fields
  • Link related projects together
  • Assign activities to your project teams
  • Get a birdseye view of live project performance 

What's more, CMAP's Private Projects functionality helps your organization handle sensitive projects & conflict brands with ease. So you can simply mark projects as private to firewall them from the rest of your organization, meaning project details are only visible to the assigned project team.

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Monitor Project Performance in Real-Time

Get a live, stage-by-stage breakdown of how your projects are performing against their budgets.

Time, expenses & third-party costs are recorded against project work stages, which automatically feed the Budget vs. Actual report associated with each project.

So project managers benefit from live project performance insights, with immediate visibility over project profitability.

And because CMAP makes it easy to drill down into work stages,  you can pinpoint potential threats to your profitability (such as over delivery) & take immediate action. 

CMAP Healthcare Communications and MedComms edition - story so far

Automatic Recovery Rate Projections

One of the most crucial areas of CMAP is the Story So Far, which sits alongside a project's budget vs actual report.

The Story So Far gives you an overall summary of where your project is currently at, as well as where it's heading. This includes an up-to-the-minute breakdown of:

  • Live % complete 
  • Total invoiced to date
  • % of allocated time used on the project
  • Birdseye summary of budgeted fees & additionals vs actuals

These figures come together to give you an automatic projection of your expected recovery rate, so you're always in the best position to know whether you're heading towards a profit or a loss.

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Understand the True Value of Resourcing Decisions 

The Resource Schedule makes it easy to make the right resourcing decisions by showing the impact on your budget in real-time.

It's as simple as choosing your team & booking time to work stages via the resourcing grid. CMAP takes care of the rest.

This view pulls live job costing data from CMAP's Fee Estimator & automatically calculates the value of the time you book against the budget. 

Meaning that you can optimize your resourcing decisions based on what will be most profitable.

What's more, when people submit timesheets, the resource schedule automatically updates the value of time booked to let you know what's really going on.

MORE ABOUT RESOURCE PLANNING

Gif of the fee estimator in CMAP

Automated Job Costing

CMAP's Fee Estimator gives you all the tools you need to build out the most profitable fee for your projects quickly & easily:

  • Auto-populate fees in seconds using editable, pre-defined templates & rate cards
  • Quote in any currency you like
  • Budget for expenses, additionals & adjustments early, so they're accounted for before projects go live
  • View live projected margins as you're building out your fee.
  • Guarantee accurate staffing & financial forecasts across all of your projects from the get-goVIEW JOB COSTING TOOLS
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Manage Revenue Recognition

Spread the value of your projects across their lifetime, based on how much of the project value has actually been earnt.

Revenue Phasing Grid is attached to each project in CMAP, so you can forecast the spread of your revenue; either manually or automatically.

CMAP ultimately gives you the flexibility to choose exactly how you recognize revenue via:

  • % Completes
  • Invoiced amount
  • Manual

Revenue recognition is further supported by CMAP's Close Month tool, which locks invoicing for that month to feed some powerful revenue recognition reports in the background.

MORE ON REVENUE RECOGNITION

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Get Invoices Out Fast 

Steady cash flow is the absolute lifeblood of your business, so getting your invoices out of the door fast is vital.

With CMAP, billing your clients is a simple, 3 step process:

  1. Scheduling invoices as soon as your project goes live, which you can automate using CMAP's invoicing schedule timeline
  2. Approving invoices can be done straight from your CMAP dashboard, 
  3. Creating invoices is quick & easy with pre-defined templates, which automatically generate a complete invoice at the click of a button, ready to send to your clients

 

fee estimator templates - admin - medcomms - web

Make Better Decisions With Real-Time Reporting

CMAP includes over 130 out-of-the-box reports as standard, such as:

  • Progress based WIP
  • Gap Analysis by client, team or project type
  • Forecast Calendars
  • Invoicing Calendars

All reports in CMAP utilize live data, so you're always seeing the most relevant, up-to-the-minute answers to inform your decision making. 

For more in-depth reporting, there's CMAP BI or the Direct Reporting Service (for ODBC).

Our custom reporting tools give you the freedom to build your own powerful, personalized reports via our drag & drop report builder ordata export.  Learn more about reporting in CMAP here:

View CMAP BI

Screenshot of custom fields in CMAP's AEC Edition. CMAP offers over 75 fixed configuration tools.

Self Serve With 75+ Fixed Admin Configuration Tools

CMAP's 'self serve' set up combines the tailored benefits of a bespoke solution with the power and flexibility of the cloud.

There are over 75 fixed configurations you can choose from to optimize your CMAP experience. Project-based settings include:

  • Creating & editing custom fields
  • Re-opening closed projects
  • Edit project win dates retrospectively
  • Add external report links

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Choose Your Edition

To see how else CMAP can support your business, select the Edition that's right for you:

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Architects & Engineers

Integrated project management for AEC firms. Click through to find out how CMAP can grow your business.

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Business Consultants

Keep your Consultants off the bench & busy on profitable projects with CMAP PSA Software for Consultancies.

CMAP for Agencies

Creative Agencies

From digital, to design, to full-service; no matter what your agency specialises in, CMAP helps you get paid for what you do.

medcomms

Healthcare Communications

Deliver projects on time & on budget with our PSA software solution for Life Sciences Consultancies

Additional Information - Pricing / Bofu

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Software should make life as easy as possible and that’s exactly what CMAP does.

– Rik Bijmholt, Founder, Anderson MacGyver

Within a short space of time after moving to CMAP, our turnover increased by 67% & staff numbers grew by nearly 20% without the need to recruit any additional administrative staff, which would have been unthinkable before.

– John Haynes, Director, IDP

As a growing company, we were looking for a software solution that would help us increase efficiency with invoicing & managing our accounting processes. CMAP offers all of this and more! We see CMAP as an essential tool to help us meet our future business objectives

– Louise Bates, Senior Consultant, Fingerpost Consulting